1. The name of this organization shall be the New Bloomfield Area Civic Association.


1. This association is not for profit and its purpose is to promote the general welfare of the citizens/businesses of the community by providing:
    a. A program of civic improvement for the community.
    b. A forum and facility through which the community can effectively express public opinion on civic issues.
    c. A unit through which the community can cooperate with groups of  like nature and/or with any association or council of similar community groups.

2. It shall be the further purpose of this association to promote among its citizen/business membership respect for public service, a spirit of public cooperation and to foster non-sectarian endeavor in the carrying out of the program of the association.

3. It is the policy of this association to assure fair and equal opportunities for the citizens and businesses of the community without regard to race, color, religion, creed, national origin, sex, and physical or mental handicap.


1. Membership in the association shall issue to anyone who resides or works in the community or any business owner, and who shall adopt and uphold the purposes of the association as stated in Article II, above. Designees of not-for-profit institutions may be recognized as affiliate members, but shall not hold voting privileges.

2. Membership dues shall be determined and ratified annually by a vote at the November public meeting as part of the budget.

3. Membership dues will be invoiced by December 31st of each year and collected by January 31st of the following year. Membership will be suspended/cancelled if dues are not submitted by January 31st. Membership fees for new members joining throughout the year will be prorated quarterly.

4. Members shall register with the Secretary of the association and shall furnish the Secretary with such information as may be necessary to clearly establish qualifications for membership and to enable the association to communicate with the member by mail or telephone.


1. Before the vote of a member may be counted on any questions or matters to be decided upon by the association, such member shall be current in the payment of any annual dues which may be assessed by the association to its voting members from time to time.

2. Voting on all issues before the association shall be conducted by Yea/Nay vote unless a prior motion to vote on the issue by secret ballot has been approved. Any motion to conduct voting on a particular issue by secret ballot shall be a privileged motion not subject to debate and may be approved by a simple majority.

3. When any issue has been voted on by the association at any meeting, no matter of substantially, the same nature shall not again be considered by the association nor placed before the assembly during the next six months following such vote; provided, however, that the matter may be reconsidered if, but only if, three fourths of the members of the association assembled vote to have the issue reconsidered.


1. Regular meetings of the association shall be held on the fourth Thursday night of each month at such time and place to be determined.

2. Special meetings may be called from time to time as necessary, by the president of the association, at least seven calendar days prior to the date of the called meeting.

3. “Meetings”, as used herein, shall be lawfully constituted so as to conduct business only when there shall be present a quorum consisting of at least ten percent of the membership qualified to vote as set forth in Article IV, above.


1. The executive officers of the association shall be President, a 1st Vice President, a 2nd Vice President, a Secretary, and a Treasurer. The duties of the officers shall be those customarily vested and assigned to the office they fill, and more particularly:
    a. The President shall preside as chairman at all meetings; shall serve as chairman of the Board of Directors of the association as established in Article VIII, below; shall serve as an ex officio member of all committees; and shall have executive responsibility for the overall program of the association.
    b. The 1st Vice President shall assist the President; shall fulfill the duties of the President in his absence; shall, pending the election of a new President, assume the office of President in the event of a President’s resignation, death or incapacitation.
    c. The 2nd Vice President shall be responsible for maintaining a registry of all active members and shall register all new and renewing members.
    d. The Secretary shall record all proceedings of all regular and called meetings in an official book of minutes; shall be responsible for archiving and safekeeping all association records and documents including the association’s Constitution and By-laws, minutes of regular and called meetings, registry of members, reports and correspondence of officers and committees, and other documents of legal and historical value of the association; and be responsible for all association notices.
    e. The treasurer shall be responsible for all dues, billings, deposits, as well as all money collected. The treasurer will also be responsible for all normal accounts receivable and accounts payable functions. The treasurer shall work with the budget and finance committee and shall ensure that all required federal and state financial forms and tax filings are submitted in a timely manner.

2. The officers shall serve for a term of one year and shall not serve more than two consecutive terms. The officers shall hold offices from January 1st of each year through December 31st of the following year or until the successor has been elected.

3. To be eligible for office, a person shall be a member of the association qualified to vote set forth in Article IV, above.

4. Candidates for office shall be nominated from the active membership at the regular meeting of the association held in the month of November of each year.

5. The election of officers shall take place during the regular meeting of the association held in the month of November each year. It shall be requisite to the election of any officer that he or she shall have received a majority of the votes cast for persons concurrently nominated for the same office. If two or more members are nominated for the same office, a secret ballot shall be conducted.

6. Vacancies occurring in any office by reason of resignation, death or incapacitation of the incumbent shall be filled within two months by a special election held during a subsequent regular meeting of the association or at a special meeting called for such purpose.


1. The program of the association shall be managed by the Executive Committee and standing committee chairs or his/her designee as listed in Article VI and Article VIII.

a. The Executive Committee shall meet upon call of the President at such time and place as the latter may determine. A special meeting of the Executive Committee may be called upon the request of three members thereof, provided that such request is received by the Secretary or President at least five days prior to the date and time set for the meeting.

2. A majority of the Executive Committee shall constitute a quorum sufficient for the conduct of its business.

3. It shall be the duty of the Executive Committee to consider any matter which is brought to its attention by any of the members of the association. In all matters the Executive Committee shall report its recommendation to the next legally held meeting of the association.

4. Notice of any meeting of the Executive Committee shall be given to each member thereof at least two days in advance, unless the President shall deem that the matter to be presented is urgent in nature. In such event, the nature and purpose of such meeting shall be stated to each member of the Executive Committee in the notice of the call.


1. The President shall appoint seven standing committees and such special committees as the President shall deem necessary from time to time. The standing committees shall be a Membership Committee, a Budget and Finance Committee, a Publicity Committee, a Communications Committee, a Special Events Committee, a Web Committee, and a Program Committee.

2. The chairman of each standing and special committee shall be appointed or approved by the President and shall hold office until the dissolution of the committee or until a successor has been appointed and approved.

3. The executive committee shall work to develop liaisons with City Government, the New Bloomfield School Board, the Ministry Alliance and other various service organizations.

4. Membership Committee: The Membership Committee shall promote membership in the association to residents, non-profit organizations and businesses in the community and shall work with the 2nd Vice President in maintaining membership records.

5. Budget and Finance Committee: To prepare an annual budget for review and approval by the membership at the annual November regular meeting. The Budget and Finance Committee shall present to the executive committee its recommendations by September 30th .

6. Publicity Committee: The Publicity Committee shall publicize all meetings and events of the association.

7. Communications Committee: The Communications Committee shall provide information regarding the association, civic issues, and business issues that maybe of interest to the members from time to time.

8. Special Events Committee: The special events committee will plan and coordinate new events that will promote the general welfare of the citizens and businesses of the community.

9. Web Committee: The web committee shall design, implement and maintain the association’s website. This will be ongoing collaboration with the City of
New Bloomfield, the New Bloomfield School Board, the Ministry Alliance and other various service organizations.
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10. Program Committee: The program committee will propose, plan and implement presentations to take place at the association’s general meetings.


1. The fiscal year of the association shall begin on January 1st of each year and shall end on December 31st of the same year.

2. Prior to the end of each fiscal year the Budget and Finance Committee, with the advice and counsel of the Executive Committee shall develop a proposed budget for the next fiscal year to be submitted to the membership at the regular meeting during the month of November, at which time the active membership shall review the proposed budget, shall amend or revise it as the membership may see fit, and shall then approve and adopt the budget by a majority vote.

3. During the fiscal year for which has been adopted, said budget may be amended by a majority vote of the members during any regular meeting or during a special meeting called for such purpose.

4. The income of the association shall be annual dues paid by voting members, monies raised by or incidental to special projects approved by a majority vote of the membership; donations made by association members, concerned citizens, civic groups or business organizations; or other monies which may accrue to the association as a result of its activities and programs. All monies received shall be tendered to the Treasurer of the association for recording and shall be deposited to the association’s accounts.

5. All disbursements shall be made by check or draft issued by the Treasurer. Prior to the issuance of any such check or draft, the Treasurer shall insure that the disbursement is authorized by either (a) inclusion within the association’s currently approved budget, or (b) being a legitimate expense necessary to a project which has been approved by recorded vote of the membership. Prior to the issuance of a check or draft in connection with any disbursement not contemplated by or otherwise included within the adopted budget or not patently related to an approved project, such proposed disbursement shall be referred to the Budget and Finance Committee which shall, at its discretion, submit the matter to the membership for its approval of disposition. The authenticity of all disbursements shall be evidenced by a disbursement voucher issued by the Budget and Finance Committee or by an invoice or other written document endorsed by this committee.


1. The Bylaws may be amended at any regular or special meeting of the Association by two thirds vote of those members present so long as a quorum is present.

Bylaws amended 12-12-05
Article VIII 1
Article VIII 10