The first General Membership Meeting of the New Bloomfield Area Civic Association was held Monday, December 12, 2005 at New Bloomfield Bank Star One Meeting Room.  A quorum being present, President Tom Pirmantgen called the meeting to order at 7:30 p.m.

Members of the Executive Committee attending were President Tom Pirmantgen, 1st Vice President Nancy West, 2nd Vice President Kim Farris, Treasurer, Fred Case, and Secretary Jane Hurtt.

Twenty-two individuals signed the Sign-In Sheet.

President Pirmantgen welcomed the group and expressed his appreciation to all Association Members who helped to make the Christmas Parade a success.

The minutes of the November 10, 2005 meeting were approved by general consent.

COMMITTEE REPORTS

Executive Committee
 President Pirmantgen made the following announcements
•    Appointment of Chairpersons for Standing Committees
Membership Committee – Shelley Rackers
Budget and Finance Committee – Fred Case
Publicity Committee – Sarah Wilson
Communications Committee – Gracia Backer  
Special Events – Leslie Wilson
Web Committee – Aaron Shaefer
•    Kim Ferris will be in charge of Email Distribution and is currently compiling a list to be used for distribution of Association information.
•    A Special Meeting for the NBACA Executive and Organzation Committees was held Monday, November 21, 2005 at 7:00 p.m. at Providence Baptist Church Fellowship Hall.  The purpose of the meeting was to transfer information and documents pertaining to the organization of the New Bloomfield Area Civic Association.  Appropriate Executive Committee members are now in possession of these Documents and information.

Special Events Committee
Leslie Wilson Chairperson of the special Events Committee, reported on the 1st Annual Candy Hunt that was held prior to the Christmas Parade on December 4, 2005.   A copy of her report is filed with the minutes of this meeting.
She presented a Santa’s Helper Award to Andy Wilburs, who was Santa’s Helper at the Candy Cane Hunt.  She recommended that a Santa’s Helper Award be presented annually to someone who assists Santa at this event.

UNFINISHED BUSINESS

Home and Business Show
Chairperson Leslie Wilson announced she would begin planning the Show after the first of the year.  Vendors will be contacted and the feasibility of serving food will be explored.

NEW BUSINESS

Amend Bylaws to include Program Committee
President Pirmantgen presented the need to have a Standing Committee to plan and implement program presentations at NBACA General Meetings.
He proposed the following Amendment to the Bylaws.
  
Article VIII-1 Amend to state…..The President shall appoint seven
Standing committees and such committees as the President shall deem necessary from time to time.  The standing committees shall be a Membership Committee, a Budget and Finance Committee, a Publicity Committee, a Communications Committee, a Special Events Committee, a Web Committee and a Program Committee.

Addition of Article VIII.-10 as follows:
10.    Program Committee:  The Program Committee will propose, plan
and implement presentations to take place at the Association’s General Meetings.

After a discussion, a motion was made by Fred Case and seconded by Gracia Backer to adopt the proposed amendment to the Bylaws.   The motion carried by a two-thirds vote of the members present.

Welcome Package
President Pirmantgen asked for an open discussion concerning the NBACA preparing a Welcome Package for new arrivals to the Community.  Questions posed were how to decide where the geographic boundaries for the recipients of the welcome packets would be determined and how to obtain names of new residents.  A suggestion was made that retired members of the community would be good contacts for this project. The consensus of the group was that this should be the duty of a Special Committee.   The President asked members interested in this committee to sign a list indicating their desire to work on this project.

Letterhead
President Pirmantgen stated that stationary with the NBACA letterhead was needed for the organization.  He asked for a member with expertise in this area to volunteer to create the stationary.  Fred Case volunteered.

Association Address
President Pirmantgen stated that a permanent address was needed for the NBACA. A motion was made by Derina Shelton and seconded by Leslie Wilson that a Post Office Box be secured for the organization. It was decided that the President, Secretary and Treasurer would have access to the Box.  After a discussion on who would have access to the Box the motion carried.  The President asked Fred Case to make the arrangements for the PO Box.


ANNOUNCEMENTS

Nancy West thanked the NBACA for helping to make the Christmas Parade a success.

Mike Cuno requested that an Exploratory Committee be created to formulate ideas for a community center.  President Pirmantgen appointed Mike Cuno as chairperson of this Special Committee.  Mike indicated he would contact members who have shown interest in the project to serve on this committee.

Leslie Wilson introduced Cheryl Crawford, winner of the attendance prize, at the NBACA booth at the December 4, 2005 Holiday Craft Show.

Gracia Backer welcomed the members of the New Bloomfield City Council who were in attendance.

President Pirmantgen introduced John Hatfield, New Bloomfield Chief of Police.

Aaron Shaefer, Chairperson of the Web Page Committee, asked for more committee members to volunteer for his Committee to work on website design.  Rosemary Augustine volunteered.  He also wanted volunteers to help explore the possibility of linking to New Bloomfield School and New Bloomfield City.

Fred Case announced that, at the close of meeting, he would be accepting Memberships for 2006. 

Mike Cuno stated that he had talked with Shelly Rackers, Chairperson of the Membership Committee. She is considering having a Membership Contest at an upcoming meeting.

Becky Mackey stated that Mary Howard from Holts Summitt was instrumental in getting the Civic Center started in that town.  She suggested that Ms. Howard would be a good source for the Program Committee to contact for Civic Center Development.


ADJOURNMENT

The President adjourned the meeting by general consent at 8:07 p.m.

Jane A. Hurtt, Secretary
December 12, 2005