New Bloomfield Area Civic Association

Thursday, February 23, 2006

Meeting Minutes

Acting President Nancy West called the regular meeting of the New Bloomfield Area Civic Association to order at 7:00 p.m. at the Bank Star One Meeting Room with attendance of 22 as shown on the Member and Visitor Sign In Sheets.
                    Members        16
                    Visitors            6  
                    TOTAL            22

Members of the Executive Committee in attendance were Acting President Nancy West,
Treasurer Fred Case, and Secretary Jane Hurtt.

Acting President West welcomed members and visitors to the meeting. 

Copies of the minutes of the January 19, 2006 regular meeting were distributed prior to the meeting.  President West asked if there were any corrections or additions to the minutes.  Hearing none the minutes were approved as written by general consent.

Treasurer Fred Case distributed copies of the treasurer’s report.  The report showed a balance on hand of $385.35.  The report was filed for audit and a copy is attached to the original of these minutes. 

President West read a letter of resignation from 2nd Vice President Kim Farris.  Mrs. Farris stated she plans to remain active in the New Bloomfield Civic Association but felt that current demands on her time prevented her from remaining in the office of 2nd Vice President.

COMMITTEE REPORTS   
Standing Committees

Membership Committee
No report

Budget and Finance
No report

Publicity Committee
Gracia Backer reported that the following arrangements to advertise the “Home and Business Show” have been made
* An interview with Dick Preston at KRCG has been scheduled for March 25, 2006 at 11:45 a.m.
* A 4’ X 8’ vinyl sign has been made by Jeff Crump of Crump Signs
* Advertisements will be placed in the Fulton Sun and the Jefferson City Tribune prior to the show date

Communications Committee
No report

Special Events Committee
Mike Cuno reported the committee met February 20, 2006 to discuss the upcoming Home and Business Show.  He said information packets have been distributed, flyers have been posted, and door prizes from businesses/individuals in the area have been solicited.    At this time 12 commercial booths and 10 civic organization booths have been reserved.  Entertainment will be provided throughout the day.   Mike Backer will barbeque the meat for the food concession stand. Volunteers are needed to work at the stand.   

Mr. Cuno introduced the officers of the New Bloomfield Lions Club and they reported they would have Amblyopia eye screening at the show for Kindergarten and Preschool age children and a hearing-screening unit.  Eyeglasses will also be collected at the Lion’s Club booth.

The committee will meet again February 28, 2006.   
A copy of Mr. Cuno’s complete report is attached to the original of these minutes.

Web Committee
Committee Chairperson Aaron Shaefer reported that the New Bloomfield City Council had voted to participate in the association website.  He also announced the Association website is now available at the following address: http://nbcivic.Missouri.org.  He added that plans are being made to add pictures and business links for businesses that are association members.

A motion was made by Chairperson Shaefer and seconded to post e-mail addresses, telephone numbers, and pictures of association officers and committee chairperson on the website.  Motion carried.

Another motion was made by Chairperson Shaefer to add the New Bloomfield website to COIN.  He explained that Columbia Online Information Network is a free host website that lists Missouri town links.  COIN’s website address is www.coin.org.   The motion was seconded and carried.

Chastity Hicks stated that she did not have all members e-mail address. A list was circulated so that members could provide their e-mail address for the membership roster. 

Program Committee
Committee Chairperson Gracia Backer reported that Mr. Botts will be the speaker for the March 23, 2006 regular meeting.  He will discuss the Bond Issue, which will be on the April 4th Ballot.  

Mary Howard from Holts Summitt and Joe Driskill, former Director of the Department of Economic Development for the state of Missouri, will be contacted to speak at a future regular meetings.

Special Committees
Community Center Exploratory Committee
Chairperson Mike Cuno reported that volunteers were needed to work on this committee.

Adopt –A- Highway Committee
Chairperson Fred Case reported that the legal description for the section of the road the association has adopted is Callaway County on Route J from 2 mi. north of Route MM south to Route MM.  Beginning log point is 16.99.  Ending log point 18.99.  Length of adoption 2 miles.  He has volunteered to be the Coordinator of the program and the contact person for the MODOT.  He stated that the association is required to clean the area four (4) times per year.   A sign-up sheet for members wanted to volunteer for this project to sign was circulated.
After discussion Mike Cuno made a motion that the sign identifying the section of the road that we would be cleaning should read New Bloomfield Area Civic and Business Association.  The motion was seconded and carried. 

UNFINISHED BUSINESS
Association Letterhead
Fred Case circulated a sample of the letterhead that was selected at the January regular meeting.  After discussion it was decided that a few minor changes needed to be made.  Fred will make the changes and present the letterhead with corrections at the regular March meeting. 

Election of Association President
Acting President Nancy West announced the election of an association president to replace Tom Pirmantgen who resigned at the January regular meeting.  Tom Pirmantgen nominated Aaron Shaefer as president.  A motion was made by Fred Case and seconded that nominations be closed and Aaron Shaefer be elected by acclimation.  The motion carried. 

Following the election Acting President West invited President Aaron Shaefer to preside.  President Shaefer then assumed the duties of President of the New Bloomfield Area Civic and Business Association. 

President Shaefer thanked the association for the nomination and presented a brief resume to the membership.  He stated that he was optimistic about the group and had begun to formulate ideas for the direction of the association.

He then announced that since the resignation of the 2nd Vice President was read earlier in the meeting an election would be held at the March regular meeting for a new 2nd Vice President. 

He also announced that the deadline for future agenda items would be 9:00 a.m. on Monday before the regular monthly meetings.  Items should be sent to Secretary Jane Hurtt or to the President Aaron Shaefer.  
       
        Jane -    JAHurtt @aol.com
              Home #  (573) 491-3505
             Cell # (314) 960-3721

        Aaron –  aaronshae 2002@yahoo.com
                Home # (573) 491-0143
               Cell # (573) 823-5312

President Shaefer distributed a list of contact information for association officers and committee chairpersons.

The President announced that since Kim Farris, who was in charge of the e-mail distribution list, had resigned Chastity Hicks member of the Publicity Committee had volunteered to maintain and send e-mails to members to announce meetings and events.

It was suggested that meeting reminders (flyers, e-mails, newspaper notices, etc.)  be sent 2 weeks prior to events/meetings. 

The President appointed Derina Shelton as Chairperson of the Membership Committee to replace Shelley Rackers who had resigned.

President Shaefer discussed the idea of the association publishing a newsletter to announce events and activities of the association.  He circulated the Holts Summit Community Betterment Association Newsletter as a sample that might serve as a model for our group to use.  He also suggested that we might submit articles to be included in the New Bloomfield City Government newsletter.  He hoped that we might explore and /or pursue these publication ideas in the near future.

He announced that the Welcome Package would be addressed at a later date. 

ANNOUNCEMENTS
Derina Shelton announced that a Chili Supper would be held on Sunday, February 26, 2006 at the New Bloomfield School from 12 o’clock noon until 2:00 p.m. for the purpose of meeting the new superintendent.

Gracia Backer suggested that all members bring one prospective member to the next regular meeting. 

President Shaefer concurred with Gracia and said that he was working on a plan we could present to prospective members showing them what the association could “Offer to New Members and their Businesses”.   

Mike Cuno reminded the membership to let the Home and Business Show Committee know of businesses that should be invited to participate in the show.  He also asked for people to volunteer to work on March 24, 2006 in preparation for the Home show.

Fred Case announced he would be accepting memberships following the meeting. 

Angie Gehlert discussed the fashion show that would be held at the Home and Business Show. It will be sponsored by MORA (Missouri Recycling Association) and is composed of 10-18 “outfits” made from recycled items.  Gracia Backer will narrate the show and will recruit residents from the area to be models for the show. 
 
President Shaefer announced the next regular meeting would be March 23, 2006.

ADJOURNMENT
President Shaefer adjourned the meeting at 7:50 p.m.


Jane A. Hurtt
Secretary
February 23, 2006