President Aaron Shaefer called the regular meeting of the New Bloomfield Area Civic Association to order at 7:02 p.m. at the Bank Star One Meeting Room with an attendance of 12 as shown on the Member and Visitor Sign In Sheets.

                                                 Members     11
                                                  Visitors         1
                                                  TOTAL       12

Members of the Executive Committee in attendance were President Aaron
Shaefer, 1st Vice President Nancy West, Treasurer Fred Case, and Secretary Jane Hurtt.

President Shaefer welcomed the members and visitor to the September meeting.

MINUTES AND TREASURER’S REPORTS

The President asked the members to review the minutes of the August 24, 2006 meeting, which had been distributed prior to the meeting.  He then asked for additions or corrections to the minutes.  There being no corrections the minutes were approved as written.  

Treasurer Fred Case distributed copies of the treasurer’s report the report showed a balance on hand of $353.73 as of September 28, 2006.  The report was received and filed for audit.  A copy of the report is attached to the original of these minutes.  

COMMITTEE REPORTS

Program Committee – Program Chairperson Gracia Backer asked for Program suggestions for the future meetings.

Membership Committee - President Shaefer announced that Central Bank in Holts Summit and Providence Baptist Church have now become members of the Association
OLD BUSINESS

President Shaefer asked Derina Shelton to give a report on the circus preparations.  She said the clowns had been very helpful in attracting people to the booth and in selling tickets.  They worked with the Civic members at the Holts Summit Fall Festival and also rode in the Civic Association Float in the “170 Years of Memories” parade.  She reported that the sale of tickets in the Holts Summits Festival totaled $125.00 and the sale of tickets at the “170 Years of Memories event totaled $194.00.  She announced that the Association would be working at the Lions Club on Sunday October 1, 2006 from 2:00 – 6:00 to sell advance tickets.

The President asked for volunteers from the Association to assist with parking on the day of the Circus.  He asked that volunteers sign up to help with the parking for the two shows.   

NEW BUSINESS

President Shaefer informed the membership that he had purchased a laser printer to replace his ink jet printer.  The printer is to be used to print the News Blaster.  He asked if the Association would like to reimburse him for the purchase price of $100.00.  A motion was made by Rosemary Augustine to reimburse Aaron Shaefer $100.00 for the purchase of the laser printer.  The motion was seconded by Luther Riley and passed.

President Shaefer informed the membership that he had filed the Association with the Secretary of State.  The fee was $15.00 and must be done annually. A motion was made by Nancy West that Aaron Shaefer be reimbursed $15.00 for the filing fee.  The motion was seconded by Robert Claypool and passed.  

President Shaefer proposed an increase in membership fees for the 2007 year.  After discussion and examination of the Constitution and By Laws it was decided to address this issue in November per NBACA By Laws.  (Article III Section 2)

President appointed Gracia to write reminders of the monthly meetings and then send the notice to Aaron.  He will then notify the members via e-mail.

Jane Hurtt asked the President to appoint a committee to devise guidelines for selling ads for the New Blaster.  He asked for volunteers to work on this committee.  Robert Claypool and Sharon Shaefer will work with Jane on this committee.   President Shaefer instructed the committee to meet and make recommendations for a fee schedule for the sale of ads.  A suggestion was made that ads be sold on a yearly basis and the same fee basis for the size of ads be used which was voted on at the July 27, 2006 meeting.

ANNOUNCEMENTS

President Shaefer made the following announcements:
The New Bloomfield United Methodist Church’s Lord’s Acre Sale     and Auction - October 7, 2006

The New Bloomfield United Methodist Church’s Rummage and Bake Sale September 29, 2006   8:00 a.m. – 12:00 p.m.
The Partnership Development Committee in the NB High School has asked if they could partnership with the Civic Association to provide information to the community via the News Blaster.  The Jr./Sr. High School Assistant Principal Steve Barnes has agreed to be the “news correspondent” for the school.

The November Regular meeting will be on the 5th Thursday rather than the usual 4th Thursday.  This change was made because of the Thanksgiving holiday.  

1st Vice President Nancy West introduced Mary Lou Stith from Bank Star One.  

Fred Case Chairperson of Adopt a Highway announced Highway J clean up would be on November 18, 2006 at 2:00 p.m.    Members should meet at Aaron’s house at 1:30.  He also announced that the Association was listed as new adopters in the Highway Department’s Roadside Review.

ADJOURNMENT
A motion to adjourn was made by Gracia Backer.  The motion was seconded and passed.

Jane A. Hurtt
Secretary
September 28, 2006

Approved,
October 26, 2006